Forms
If a form requires the signature of the Director of Graduate Programs, please submit the completed form to ecegradoffice@ncsu.edu.
ECE Forms
On-campus non-thesis MS students in ECE may participate in a full-time internship during a spring or fall semester(minimum of 4 months) and receive 3 credit hours of ECE 650 by completing the process below. Student must be in good academic standing (GPA>3.0) to participate. ECE 650 is a course that requires an internship with a company or organization outside NCSU. It is intended for non-thesis Master’s students and can only be taken once. During the semester of the internship, the student will be responsible for enrolling and paying tuition for ECE 650 and COP 500 and will be considered a full-time student. Questions about this process should be directed to the DGP (Director of Graduate Programs), Ginger Yu, dgyu@ncsu.edu.
Step 1: Update degree audit on MyPack
Please update your degree audit on MyPack by adding future courses with the Graduate Planner. Include ECE 650 in the semester you will complete the internship and include any planned courses to meet degree requirements. This is a requirement to be approved for the full-time internship during a fall or spring semester. Only 3 credit hours of S/U courses can be included in the plan of work for non-thesis Master’s students. The degree audit must show that the student will finish the non-thesis MS in 2 years, as a program extension will not be allowed for international students for this internship.
Step 2: CPT (Curricular Practical Training) Application for International Students
- International students will have to meet the requirements for CPT to be eligible for ECE 650.
- Review the eligibility requirements and process to apply for CPT with OIS (Office of International Services.)
Guidelines on CPT start and end dates:
- Student must be in good academic standing (GPA>3.0)
- The Employment offer letter should include Job Title, Job Description, Salary, Job hours/week, Physical Address of Building of employment, Start Date and End Date.
- Please list Ginger Yu as the advisor and include ecegradoffice@ncsu.edu for the email address so that it will be routed correctly for approval.
- OIS will not approve the CPT until the Internship sub-plan has been approved and the student has been enrolled in ECE 650.
CPT is authorized on a semester-by-semester basis. Each semester of CPT needs a separate application. Please see the NCSU Three Year Calendar.
Spring semester:
Earliest start date: Day after fall ‘Commencement’ (aka graduation)
Latest end date: Day before ‘First Day of Classes’ in the 1st summer session*
Summer semester:
Earliest start date: Day after spring ‘Commencement’ (aka graduation)
Latest end date: Day before ‘First Day of Classes’ in the fall semester*
Fall semester:
Earliest start date: Day after 2nd summer semester ‘Final Examinations’ end
Latest end date: Day before ‘First Day of Classes’ in the spring semester*
*unless the student is completing degree requirements during that semester
Step 3: Internship Form
Complete the Internship Form to:
- Give permission to add the Internship subplan (14CPEIMS, 14EEIMS or 14CNEIMS) to your degree program.
- Give permission to be enrolled in ECE 650 – Ginger Yu will be listed as the instructor.
- ECE 650 Evaluation Criteria: A meeting with the ADGP to discuss the required written two-page report documenting the internship, which includes: i) A description of the job activities and responsibilities. If this is not your first work semester, describe only your new activities or how you have expanded your responsibilities. ii) The relation of your co‐op experience to your academic studies. iii) The most and least satisfying aspects of your co‐op experience. A student self assessment will be completed during the meeting that addresses the student’s attitude towards work, ability to learn, initiative, quality of work, quantity of work, teamwork, and communication skills.
- Indicate if your internship will be remote or in-person
- Request enrolling in an additional course while working full-time. You must ask your employer for their approval to be enrolled in an additional course while working full-time.
Please complete these 3 steps simultaneously. Information from all of these steps is needed to give final approval for the internship.
Submit an enrollment request form for Research Credits, Individual Studies, Qualifying Review Credits, and Special Topics. The form will then be routed to the instructor for approval and the ECE Graduate Office will then enroll you into the requested course within 2-4 business days of instructor approval. (Students cannot enroll themselves into research or independent study credits.)
ECE Graduate Enrollment Request Form
- Individual Studies = MS ECE 633 PhD ECE 833 (For individual students to explore topics of special interest under direction of a member of ECE faculty.)
- Qualifying Review = MS ECE 634 PhD ECE 834 (For students taking their qualifying review exam.)
- Thesis & Dissertation Research Credits = ECE 695/699 ECE 895/899
- Summer Thesis & Dissertation Research Credits 696/896
- Special Topics = ECE 591
In order to apply to the PhD Program 2 different faculty members must sign the ‘Application for Admissions’. All students applying to the ECE PhD program must also submit the Graduate School’s “Change of Degree Status or Curriculum” form. International students must also submit an OIS ‘Change of Level/Curriculum’ form.
Students who enter the PhD program with a previous MS degree must take the Qualifying Review no later than the third semester of PhD enrollment. Students who enter the PhD program without a previous MS degree may delay the Qualifying Review to the fourth semester of PhD enrollment. This must be approved by the student’s Qualifying Review Committee and the student must enroll in ECE834.
Purpose of Exam & Scheduling Details:
Our Qualifying Review Exam is typically only given to PhD students and is used to:
- Measure the student’s breadth of knowledge by his/her performance in at least three graduate level courses that are outside the student’s specialty.
- Determine the in-depth knowledge
- Determine the suitability of the student to perform competent research.
This exam does not have to be scheduled formally through the Graduate School (like the Preliminary and Final Doctoral exams do). Your Graduate Advisory Committee decides the exact nature of the Qualifying Review. The Qualifying Review may take many forms; however, it must have both oral and written components. Please discuss this with your PhD advisor to begin preparing for the exam.
5/-7 days before the exam, we ask that either you or your advisor email our office with the following details to schedule your Qualifying Review Exam:
- Student’s Name
- 9-digit student ID number
- Date of the Exam
- Names of Faculty Members on the Committee with email
Graduate School Forms
A complete list of Graduate School forms can be found here
Please submit a completed form to the ECE Graduate office we will have it signed by the DGP (Dr. Ginger Yu) and submitted to The Graduate school for processing. Please continue to monitor your academic schedule for enrollment.
- One free audit if submitted before census day.
- Justification is required
- Advisor signature required
One on-campus audit course is available at no charge when graduate students are registering during the fall or spring semester and are paying for other on-campus coursework. Any additional audited courses will have the same rates as credit courses.
A change of degree form is required to, change from one MS program to another, to change from MS to PhD, or to add an En Route MS.
Internationals Students – Submit both the
Domestic Student – Submit
This form must be submitted 2 weeks prior to exam date.
Program Director: Dr.Ginger Yu
MS Thesis – Request to Schedule Final Oral Examination
PhD – Request to Schedule Prelim Examination
PhD – Request to Schedule Final Examination
If you need to make changes to your committee members please submit the Committee Modification Form to the ECE Graduate Office at ecegradoffice@ncsu.edu
A Leave of absence is required for all students needing to take up to 2 semesters off.
How to submit a LOA
You can now submit your request directly through My Pack portal. This new online process will make it easier and faster to complete the necessary steps.
1. Log in to My Pack Portal
2. Navigate to Homepage > Planning & Enrollment > Term Withdraw/Leave of Absence.
If either you or a significant other is expecting/adopting please submit the Parental Leave Request form along with the certification form to completed by your health care provider.
Required for all students looking to go over the max number of credit hours during a semester or make changes to their schedule after Census Day. Please submit the schedule revision form on MyPack.
Student instructions on completing the form can be found HERE.
Required of all students to transfer credit from other institutions and other NCSU programs, including PBS.
If transferring credit from other institions please be sure to include
- a copy of your transcript
- a copy of the syllabus
OIS Forms
A complete list of OIS forms can be found here
Internationals Students – Submit both the
- Change in Program
- Graduate School –Change Degree Status or Curriculum
A change of degree form is required to, change from one MS program to another, to change from MS to PhD, or to add an En Route MS.
Once you have submitted all of the required forms we will get the required signatures. We will then send you a copy of the OIS form which you can then submit to them directly, this will update your I-20. We will forward the Graduate School form directly to them to finish processing. Once the Graduate School has processed the request you will notice the change reflected in your mypack portal.
All students should follow the CPT Process outlined on the OIS web page
CPT applications will be approved once a week please make sure that you have completed all of the required steps below.
- The offer letter is required to have the following information included.
- Start/ End Date
- Hours per week
- Pay rate
- Physical job location
- Short Job description
- Enroll In COP Course on MyPack Portal under Enrollment Wizard
- COP 500 = Full Time CPT
- COP 501 = Part Time CPT
- Add ECE 650 to your Plan of Work (Spring/Fall Full Time CPT only)
Summer CPT Application
- Enroll In COP 500 on MyPack Portal under Enrollment Wizard
- Summer CPT dates and guidelines are listed here.
If you are a MS Thesis/PhD student you must have
- Your adviser must approve the CPT by emailing the ecegradoffice@ncsu.edu
Guidelines on CPT start and end dates:
- Student must be in good academic standing (GPA>3.0)
- ADD the Internship subplan (14CPEIMS, 14EEIMS or 14CNEIMS) to your degree program (if the option isn’t listed in the dropdown box, please write this in the justifications box)
- Please list Ginger Yu as the advisor and include ecegradoffice@ncsu.edu for the email address so that it will be routed correctly for approval.
- OIS will not approve the CPT until the Internship sub-plan has been approved and the student has been enrolled in ECE 650.
CPT is authorized on a semester-by-semester basis. Each semester of CPT needs a separate application. Please see the NCSU Three Year Calendar.
Spring semester:
Earliest start date: Day after fall ‘Commencement’ (aka graduation)
Latest end date: Day before ‘First Day of Classes’ in the 1st summer session*
Summer semester:
Earliest start date: Day after spring ‘Commencement’ (aka graduation)
Latest end date: Day before ‘First Day of Classes’ in the fall semester*
Fall semester:
Earliest start date: Day after 2nd summer semester ‘Final Examinations’ end
Latest end date: Day before ‘First Day of Classes’ in the spring semester*
*unless the student is completing degree requirements during that semester
All students submitting an OPT Application must have
- Degree audit approved
- Applied to graduate through your MyPack Portal
If you are a MS Thesis/PhD Student you must have
- Scheduled your final defense
- Your adviser approve and sign the OPT form.
If you are or will be an RA/TA in the semester the OPT will start
- You must select which day you would like your RA/TA appointment terminated on
- Thesis Defense date
- Graduation date
- Submit the Program Extension Form
- Select one of the Items listed under the “circumstances and academic reason for delay…”
- Submit a brief explanation of the delay from your adviser along with your Program Extension Request for DGP approval
- Have your adviser complete a funding approval letter to submit with your Program Extension Form
Submit the Reduced Course Load Request
- If MS Thesis/PhD
- final semester – please have your thesis defense scheduled