Contact: ECE-Purchasing@ncsu.edu

Attention:

• All requests must be pre-approved and completed by a member of the Purchasing Team.
• Students and Faculty should not place orders outside of the ECE Purchasing System.

Publishing/Registering a Paper Without Travel Process:

If you will not be attending a conference but will be publishing a paper at that conference, Travel Authorization is not needed.

1. Discuss the request with your supervisor. 
2. Enter the request into the ECE Purchasing System. http://go.ncsu.edu/ece-purchasing 
3. You will receive a “Thank You” email that confirms your request has been submitted correctly.
4. Request is routed to PI for approval.
5. Request is routed to Funding for approval.
6. You will receive an email when your request is fully approved.
7. A Purchaser will process the request within 24-48 hours of approval. 
8. The Purchasing Agent will forward any confirmations when applicable.

Publishing a Paper with IEEE:

1. Discuss the request with your supervisor. 
2. Enter the request into the ECE Purchasing System. http://go.ncsu.edu/ece-purchasing 
3. You will receive a “Thank You” email that confirms your request has been submitted correctly.
4. Request is routed to PI for approval.
5. Request is routed to Funding for approval.
6. You will receive an email when your request is fully approved.
7. A Purchasing Agent will contact you to set up a time to meet to log into your account and process the payment, or will ask you to email the invoice to ece-purchasing@ncsu.edu. Note: There is an option in your IEEE account, during the time of publishing, that will allow you to email the invoice.