Hiring Process: How to Appoint Your GRA

GRA Hiring Process

Faculty, please email ece-assistantships@ncsu.edu with any questions.

Step 1:

  • Please check your current GRAs’ appointment end dates to avoid extra paperwork.
  • You can find your student employee list in MyPack Portal under ‘Manager Self-Service.’ A separation monitor there will show direct reports with recent or upcoming appointment end dates.”

Step 2:

Submit the Hiring Request Whether you are extending a current appointment or hiring a new student, please use the appropriate link below:

Step 3 (If Applicable):

Covering Tuition and/or Fees If your GRA is not GSSP-eligible for tuition or you are sponsoring their fees, you must indicate this on the hiring request.

  • For ECE/ASSIST/CLAWS/ICONS/FREEDM: Specify this on the online hiring request form.
  • For Power America: Email your HR Rep with the student’s name, ID #, project number, and the amount to be paid.
  • Important: State funds cannot be used for tuition or fees. Please review the rules regarding support for RAs appointed at 0.25 FTE.

Crucial Information on GSSP Benefits

  • Census Day is the Final Cutoff: Any GRA whose appointment is not fully processed by Census Day will forfeit their GSSP tuition remission and health insurance for the entire Fall semester. The student or the PI will be responsible for these costs.
  • Health Insurance: Students must be hired before census, to activate their Spring health insurance.
  • Appointment Length: All GRA appointments must extend through the end of the semester. If a student’s appointment is terminated early, their tuition benefits will be prorated, and they will be billed for the difference.

Additional Information

  • Hourly Students: For hourly student workers, please use the separate Hourly Student Worker Appointment Request Form.
  • Graduated Students: Once a student graduates, they are no longer eligible for student employment (RA or hourly).