ECE Pre-Award

Contact: ECE-Preaward@ncsu.edu

Research Administration staff are available Monday through Friday during the normal business hours of 8:00 a.m. – 5:00 p.m. Any questions and requests received after 5:00 p.m. on a given working day will receive a response during the next available business day.

If the sponsor deadline is after 5 p.m., the RA deadline for submission is no later than 5 p.m. that working day.

Minimum Requirements for a Proposal

• Notification of intent to submit a proposal to ECE and COE
• PINS record initiated by PI or Department Administrator with the minimum requirements:
  • Solicitation (RFP, BAA, FOA, etc.)
  • Budget breakdown by year with a cumulative total
  • COE Blank Budget
  • Sample COE Budget
  • Budget Justification (narrative)
  • Potentially Problematic Terms Questionnaire
  • Project Personnel Form (when more than one PI is listed)
  • Cost Share commitment documentation (if applicable)
  • Documentation for F&A when it deviates from the federally negotiated rates (if applicable)

ECE Dept. Deadline

16 business days prior to due date

College of Engineering (COE) Deadline and Policy

8 business days prior to due date:

• Provide the college notice of your intent to submit a proposal
• PINS record initiated by PI or Department Administrator with the minimum requirements:
  • Solicitation (RFP, BAA, FOA, etc)
  • Budget breakdown by year with a cumulative total
  • Budget justification (narrative)
  • Cost Share commitment documentation {if applicable}
  • Documentation for F&A when it deviates from the federally negotiated rates {if applicable}

4 business days prior to the due date: 

• Ensure the college has at least 4 business days to submit a proposal.
• College receives the final proposal with permission to submit

Request for Cost Share

• Cost Sharing
• Release Time Approval for Proposals: Contact James Tuck – jtuck@ncsu.edu
• In Kind Cost Share for Proposals: Contact James Tuck – jtuck@ncsu.edu
• Cash Contribution: Contact Aranya Chakrabortty – achakra2@ncsu.edu
• College of Engineering Contribution: Contact Peter Fedkiw – peter_fedkiw@ncsu.edu

Important Notes

• The department/PI are fully responsible for any problematic (submission errors) or financial & Administrative issues that may result from not following 8 Day / 4 Day policies.
• Proposals that do not follow the 8 Day / 4 Day policies, cannot get a thorough review, hence the college cannot guarantee a successful or proper submission.
• PINS records / proposals that do not follow the 8 Day/ 4 Day policies, will not be moved ahead of ones that followed the 8 Day / 4 Day policies.