WolfTime is the name of the system used to manage NC State’s timekeeping and leave system. As a supervisor, you will manage timekeeping and leave in Manager Self-Service (MSS).

Supervisor Timekeeping Responsibilities

If you are a supervisor of a FLSA non-exempt employee(s) (i.e. the employee is required to clock in/out time worked) you are responsible for:

✅ Working with your direct report(s) to correct or make adjustments to timesheet(s)

✅Verify timesheets are accurate and current

✅Ensure timesheets are approved by the supervisor lockout deadline

Out of the Office

If you plan to be out of the office for a period that exceeds two weeks that prevents you from approving timesheets on time, please notify ECE HR (ece-humanresources@ncsu.edu) prior to your absence period and we can provide further guidance and support.

Student & Temporary Employees

Student workers and temporary employees are only paid for time that has been approved by the supervisor in WolfTime. Please familiarize yourself with the payroll schedule or make it part of your weekly routine to review and approve your direct report(s) timesheets.

Time Worked and Payout (Excess Hours)

Employees that punch in more time than they were hired for i.e. excess hours will be paid for all time worked. If this is a recurring issue, we recommend to remind your direct report(s) of the agreed upon hours to avoid the reoccurrence of excess hours.

Managing Timesheets

Supervisors will receive system generated notices every Monday morning for any past timesheets that are unapproved with a link to the employee’s timesheet from “hrimhelp@ncsu.edu”

Student Workers that miss or incorrectly punch time will submit any missed punch(es) through the Missed Punch Request Form.

Supervisor Leave Administration Responsibilities

Supervisors with direct reports of leave-earning employees* will be responsible for the following:

*Leave-earning employees are SHRA, EPS, and EHRA Faculty (12-month contracts). 9-month faculty are not leave earning employees.

📌 Communicating with their direct report(s) on how you want to be notified when requesting time off work

📌 Approving leave requests by the supervisor lockout deadline

📌 Ensuring employees are using the appropriate leave type for the absence

Using Manager Self Service

As a supervisor, you’ll now have an additional homepage nested in MyPack Portal where you can conveniently view and manage information for your direct reports

Through Manager Self Service, supervisors can:

📌 Approve time submitted by their employees

📌 View, add, approve /deny absence requests submitted by their employees

📌 View absence balances of their employees

📌 Review and certify the absence balances of employees/direct reports at the end of the year

📌 View, manage, approve or push back flexible work arrangements requested by their employees

📌 View and manage the performance plans for their employees