Student Employee

The I-9 Form is a required federal document to verify the identity and employment authorization of employees ensuring legal authorization of employment in the United States. There are two parts to the I-9 Form, Section 1 and Section 2.

Section 1 must completed on or before your first day of work. An email will be sent to your NC State email address with instructions and log in information to complete section 1.

Section 2 must be completed no later than 3 business days from your first day of work. The employee is responsible for bringing current, original and unexpired document(s) to the I-9 Center.

Campus Locations to Complete an I-9 Form

Returning Employees: If you have previously worked for the University, please contact the I-9 Center at i9questions@ncsu.edu to determine if a new I-9 is needed.

F-1 Students and J-1 Scholars will need to apply for a Social Security Number (it will be issued as a card). A Social Security Number (SSN) is required to enroll in direct deposit (Step 3) and once the card is issued, employees should contact International Compensation & Taxation (ICT) (ictquestions@ncsu.edu) to update their SSN in the HR system.

ICT will guide the employee through their process to upload their SS Card for accurate information update. DO NOT INCLUDE YOUR SSN IN YOUR EMAIL.

ICT will inform the employee that the I-9 team will be notified of this update and will be amending their I-9 Section 1 and the employee will receive an email with the subject “Need Your Confirmation of Amended I-9 Form with NC State University” from perfectcompliance.com with a link to the amendment.

The latest information and guidance regarding applying for social security number can be found on Office of International Services webpage below.

If you are a student worker on an hourly paid appointment needing an offer letter confirming your appointment, please email us at ece-humanresources@ncsu.edu

If you are student on a graduate assistantship, please refer to the instructions on Step 10 - Terms & Conditions on this webpage.

Duo Security adds Two-Factor Authentication to services at NC State that use Shibboleth authentication, such as MyPack Portal and WolfWare. Students need to enroll in two-factor authentication (2FA) to be able to enroll in or change direct deposit information.

The W4 and NC4 tax forms should be filled out electronically via the MyPack Portal from Employee Self Service > Payroll and Compensation > NC4/W4 tax data.

Both the federal and state tax forms are defaulted to a marital status of Single and 0 allowances. If you would like to change this click on “Submit New Federal Tax Withholding Allowance Certificate (W-4)” and “Submit New State of North Carolina Tax Withholding Information”. If you would like to file as “Single” and “0” allowances no action is needed.

Foreign National Student Employees do not have access to update the Tax Data panel. Schedule an appointment with the International Compensation & Taxation office to ensure taxes are charged correctly based on your work authorization and country of origin treaty agreements. Appointments can be scheduled by emailing ictquestions@ncsu.edu

Students are paid on a biweekly basis (once every two weeks) and are required to sign up for direct deposit. We recommend waiting until your first day of work to enroll as sometimes the system will not allow you enroll prior to your first day.

If you would like to receive your W-2 electronically, click on Employee Self Service > Payroll and Compensation > W2/W2c Consent and follow the prompts. Your W-2 form will be uploaded in the MyPack Portal as a PDF at the end of January for any time worked during the previous calendar year.

To access the Information Security Acknowledgement (ISA) form, log in to the MyPack Portal and click on Personal Details > Information Security Acknowledgment Form. Read the form and click the “I agree” box at the bottom of the form.

The NC State Data Security Training is required for anyone accessing University systems. This self-guided training takes approximately 30 minutes and is accessed in REPORTER. Click Data Security Training to access the checklist.

Student workers on hourly appointments are required to maintain (i.e. clock in/out) time worked in WolfTime, NC State University's' timekeeping and leave tracking system.

Students on Graduate Assistantships can skip this section as those appointments do not require clocking in/out time worked.

Missed a punch? Click on the link below "Missed Time Punch" Log and we can assist!

Students hired on graduate assistantships require the student to approve their terms & conditions in NextGen. We recommend saving a copy of your Terms & Conditions which can be found in MyPackPortal > Employee Self-Service > Payroll (tile) > View T&C Documents (tile).

The Terms & Conditions document also meets the outlined requirements for F-1 students needing confirmation of their employment to apply for a Social Security Card.