Federal Work Study & PEP Students

This page is only for student worker requests being hired on hourly paid appointments for the Department of Electrical and Computer Engineering and the ASSIST Center at NC State University from either the Federal Work Study Program (FWS) or Provost’s Professional Experience Program (PEP).

Please review the information on this page and follow the instructions below:

  • Step 2 –  Submit a “Voucher to Hire” through Work Student or PEP Central for the appropriate program. Hire dates for these programs must be future dated. Please ensure the appropriate Payroll Contact is noted in your voucher as they will review/approve the 25% fiscal commitment for those requests.

  • Step 3 – Once your voucher has obtained OFSA approval you may proceed with uploading your Voucher to Hire in our intake form below. This will create a requisition in our tracking of hourly student appointments and notify ECE HR to process this voucher in the HR system (JAR).
Work Study/PEP voucher Uploader

Here is a screenshot of how to create a PDF of your voucher:

Eligibility Requirements

Students must be in good academic standing and must be currently enrolled in order for us to process this hire request in the Student Worker (TSW910) or Work Study (TSW912) category. Students are able to to hold multiple positions on campus, as long as their cumulative hours per week do not exceed 20 hours per week.

Appointment Dates & I-9 Form

Requests must be submitted no later than 3 days prior to the requested start date. This will allow time for student workers to gather the necessary documentation needed to complete their I-9 Form at the university’s I-9 Center. The I-9 Form requirement is a federal requirement for employment in the United States. Students that do not complete their I-9 Form on time, will be subject to immediate termination of their employment.

Retroactive hire dates submitted will be changed to a future hire date as determined by ECE HR.

Salary Ranges

Work Study Students 

Minimum Wage$7.25 per hour
Maximum Wage$15.00 per hour

PEP Students

Minimum Wage$7.25 per hour
Maximum Wage$15.00 per hour

WolfTime Timekeeping & Supervisor Responsibilities

Student Workers (this includes Work Study and PEP students) are required to clock in and out all time worked. Students are responsible for communicating with their supervisor for any missed punches, absences, or other timesheet deviations promptly.

Supervisors are responsible for monitoring, correcting, and approving student hire timesheets by the supervisor lockout deadlines outlined in the biweekly payroll schedule: Biweekly Payroll Scheduled 2024-2025 (See “Supervisor Lockout Deadline @ 5pm column”). 

Time that is not corrected or approved by the outlined supervisor deadline will cause errors in the student’s pay and/or missed paycheck(s). 

Students rely on this pay for many of their daily essential needs from paying rent, to purchasing groceries, and school supplies. Please keep this in mind when you hire a student worker.

Wolftime resources for managers

JAR Processing View for Managers

Supervisors can view JAR (Job Action Request) actions in process for their student hire requests through Manager Self-Service and see the “Job Actions for My Employees” worklist.

Please note that ECE HR will initiate a request in the JAR system once the funding and student approvals are acquired for the requested appointment.

Salary Distribution Changes (SDCs)

If you only need to change the funding source to a current appointment and nothing else, please reach out to the appropriate unit to initiate a salary distribution change request.

ECE Finance: ece-finance@ncsu.edu

ECE Research Administration: Please reach out to your assigned research administrator: Portfolio Assignment List

University Holidays

Student workers should not work during the period when there is an official university holiday or closing. If there is an essential business need the student may work with prior supervisor approval and the student worker must have a supervisor present during the time worked.

For a list of official University Holidays & Closings, visit: https://hr.ncsu.edu/common-tasks/university-holidays-and-closings/