Project Modification Request – Research Administration

What is your role?*
- PI
- GRA/Post Doc
- Other
Define Other*
Project Modification Request Type*
Please note that Equipment and Travel PMRs require both a Budget Modification PMR as well as the required Travel or Equipment PMR submissions to meet all college requirements. Please select all that apply to this transaction request:
- Budget Modification Request
- Change in Scope
- Equipment Acquisition
- No-Cost Extension
- Travel Project Modification Request
Name*
First Last
Email*
Phone*
Project ID Requiring PMR*

Budget Modification Request
You have indicated that you would like to enter a Budget Modification Request.
Will the Scope of the project change?*
If yes, provide a detailed explanation of the change.*
Justification must include:
- – How the proposed budget modification will affect the technical purpose or scope of the project;
- – Contain a brief explanation of why the proposed budget modification was not planned originally and
- – Why are other budgeted funds now available for this purpose, and what is the intended use of the funds
Please enter all Accounting Line Changes Below*
Please review the attached List of Account Codes (COE account codes) for entry. For multiple line items, please click + icon to include all requested line item changes. Only COE-approved accounts accounts can be used when re-budgeting projects in our college. For changes to Equipment, Student Aid, or Subcontracts account for the change in Indirect Costs by using the Indirect Costs Calculator (Indirect Costs Calculator). Please be sure to indicate +$$$ for adding funds and -$$$ for removing funds in Amount Requested Column (total should add up to 0).
Account Code Line Description Amount Requested
Provide a detailed technical justification for EACH line item change.*
For each accounting line change requested above the College requires individual line item justifications.
Additional Approval Comments
File
Drop files here or

Max. file size: 8 MB.

Change in Scope
You have indicated that you would like to enter a Change in Scope Request.
Will Principal Investigator effort change?*
Describe any percentage change in Principal Investigator effort*
Provide a detailed explanation of the technical changes in scope*
Approval Comments

Equipment Acquisition Request
You have indicated that you would like to enter an Equipment Acquisition Request.
What is the project end date?*
MM slash DD slash YYYY
Is this purchase within 6 months of the project end date?*
Under 6 months justification*
Please explain why the purchase is being made this late in the project.
Technical Reason for Purchase*
What is the technical reason why this equipment is needed, what is its purpose to the project research?
Scope*
How does it relate to the original scope of the project?
Equipment Quotation*
You must upload a DETAILED, CURRENT (within 30 days) quoted amount for the equipment. Quote must be signed by a representative from the Vendor/Company providing the quote.
Drop files here or

Max. file size: 8 MB.
Equipment % of usage across projects*
Is requested equipment to be used 100% for the project?
% of Use Across Projects (Detail)*
Estimate projected usage by percentage across specific projects – total must add up to 100%
Project ID Percentage
% of Cost Across Projects*
Is 100% of the cost being paid from this project or spread among Multiple Projects?
Multiple Project Cost Distribution*
List all funding sources and cost distribution %
Project ID Cost Distribution (%)
Equipment Title Rights & Agency Approval*
Does NCSU Retain the title to the equipment after purchase?
Agency Approval*
Per your award, is agency approval needed?
Agency Approval Upload*
Please upload a PDF of the project’s agency approval.
Max. file size: 8 MB.
Was the equipment included in the Original Proposal?*
Has the Equipment been purchased already?*
Equipment Purchase Order #*
Provide the PO# (or Requisition ID) associated with the Equipment purchase.
Please Upload a copy of the PO/Requisition Request and Invoice*
Drop files here or

Max. file size: 8 MB.
Comments
Please provide any additional comments you feel are important to the submission of the Equipment PMR.

No-Cost Extension (NCE)
READ: You have indicated that you would like to enter a No-Cost Extension Request. The first NCE must be submitted to the sponsor by SPARCS 10 days before the current budget end date; any additional NCEs are 45 days before. A detailed justification for the NCE is only needed for the first; any additional will need to include how the available balance will be used. If the deadline is not met, the justification must include an extenuating circumstance for the sponsor to consider for the late submission. All three sections are each limited to 1,200 characters, including spaces.
Is this the First No-Cost Extension request?*
What is the proposed end date?*
MM slash DD slash YYYY
Is there a deadline to request the extension?*
Deadline Date*
MM slash DD slash YYYY
Is this request prior to the specified deadline?*
If no, why was it not submitted within the specified time frame?*
Provide a detailed and technical justification to support the NCE Request*
The justification for the request must include all of the following:
- •Information regarding the current project end date to the expected new end date
- •The amount of additional time requested
- •The reason for the request:
Is Agency approval needed?*
Agency Approval
Please upload a PDF of the project’s agency approval.
Max. file size: 8 MB.
Are there any Subaccounts or Segments that also need to be extended?*
If yes, please provide the Segment Project ID(s) separated by a comma
Is a subcontract budgeted within the Project?*
If yes, provide the Subcontract Project ID(s) separated by a comma*
Approval Comments

Travel PMR
You have indicated that you would like to enter a Travel PMR Request.
Type of Travel*
Is Agency approval required?*
Agency Approval*
Please upload a PDF of the project’s agency approval.
Max. file size: 8 MB.
Is the travel included and budgeted within the Award?*
Has the travel already taken place?*
Travel Authorization/Reimbursement Request Numbers*
Please add the Travel Authorizations and Travel Reimbursement Numbers for ALL travelers. If the Travel Reimbursement has not been entered please indicate N/A.
Name of Traveler Traveler ID # Travel Authorization # Travel Reimbursement #
Planned Travelers*
Please enter the Name, Employee ID, and dates of travel for ALL planned travelers.
Traveler Name Traveler ID # Arrival/Start Date Return/End Date
Destination of Travel*
How does the travel relate to the purpose of the Award?*
Approval Comments

Name of Traveler	Traveler ID #	Travel Authorization #	Travel Reimbursement #

Account Code	Line Description	Amount Requested

Project ID	Percentage

Project ID	Cost Distribution (%)

Traveler Name	Traveler ID #	Arrival/Start Date	Return/End Date

Step 1 of 6

Budget Modification Request

Change in Scope

Equipment Acquisition Request

No-Cost Extension (NCE)

Travel PMR