{"id":60,"date":"2018-08-21T22:05:07","date_gmt":"2018-08-22T02:05:07","guid":{"rendered":"https:\/\/my.ece.ncsu.edu\/purchasing\/?page_id=60"},"modified":"2025-10-27T12:14:54","modified_gmt":"2025-10-27T16:14:54","slug":"orders-over-5000","status":"publish","type":"page","link":"https:\/\/my.ece.ncsu.edu\/purchasing\/process\/orders-over-5000\/","title":{"rendered":"Purchases over $4,999"},"content":{"rendered":"\n<h3 class=\"wp-block-heading has-text-align-center\">Contact:&nbsp;<span class=\"has-inline-color has-wolfpack-red-color\">ECE-Purchasing@ncsu.edu<\/span><\/h3>\n\n\n\n<h3 class=\"wp-block-heading\">Attention:<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>All purchases must be pre-approved and completed by a member of the Purchasing Team.<\/strong><\/li>\n\n\n\n<li><strong>Students and Faculty should not be placing orders.<\/strong> <\/li>\n\n\n\n<li><strong>ALL IT orders (hardware\/software) or license agreements needing signatures should be coordinated through ecehelp@ncsu.edu.<\/strong><\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Purchasing Process:<\/h3>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Orders over $5000 cannot be placed with vendor by Departmental Purchasing and cannot be placed using a Departmental Purchasing card. They must be placed by the University\u2019s Purchasing Team. The Departmental Purchasing Agent will coordinate with the University Purchasing Agent to place your order.<\/li>\n\n\n\n<li><a href=\"https:\/\/docs.google.com\/document\/d\/e\/2PACX-1vRcs_ec_hzJw36LN8603Hmh9QKKfqd86fD6aw4vPbULfwSocRP9W95QIX6KVWopw_wQhLVpkX65GWTJ\/pub\">Who to buy from?<\/a><\/li>\n\n\n\n<li>Submit your purchasing request using the ECE Purchasing System using the button below.<\/li>\n\n\n\n<li>In order to meet state of North Carolina requirements, a sole source justification explaining why the item you are buying must come from this vendor is required.\n<ul class=\"wp-block-list\">\n<li>The sole source justification must be on <a href=\"https:\/\/docs.google.com\/document\/d\/14uE8JJBggOulPIub_rcOet3PyEiT2Z7u\/edit?usp=sharing&amp;ouid=116655021551143485045&amp;rtpof=true&amp;sd=true\" data-type=\"URL\" data-id=\"https:\/\/drive.google.com\/file\/d\/1ymkWmP6nIsduU7tiGBXm5S5xtrX9Ti87\/view?usp=sharing\" target=\"_blank\" rel=\"noreferrer noopener\">ECE Letterhead<\/a> and must be signed.\u00a0<\/li>\n\n\n\n<li>The sole source justification needs to include:\n<ul class=\"wp-block-list\">\n<li>A description of the item and its unique function and capability to your project.<\/li>\n\n\n\n<li>Provide an explanation why the product or service requested is the only product or service that can satisfy your requirements and why alternatives are unacceptable.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>If a sole source justification is not provided, University Purchasing will submit the order for bidding. This gives other companies an opportunity to offer a better deal on the same order. The order is posted for bids for 10 days. At the end of the 10 day bidding period, University Purchasing will send you the best offer so you can verify all is correct and approve the order.&nbsp;<\/li>\n\n\n\n<li>Orders over $5000 take longer to process than orders under $5000. The ECE Purchasing Team member will submit the order to University Purchasing within 24-48 hours of when the order is fully approved. University Purchasing processes orders in the order they are received.<\/li>\n\n\n\n<li>If a sole source justification is provided, it can take around a week from the date submitted for the University Purchasing Team to process the order with the vendor.<\/li>\n\n\n\n<li>If a sole source justification is not provided, it can take around a week from the date submitted for the University Purchasing Team to submit the order for bidding. Then the 10 days for bids. After the bids close they will contact you for your approval to proceed with the best offer. Then they can create and send the PO to the vendor. It can take 2-4 weeks to complete this process.&nbsp;<\/li>\n\n\n\n<li>If you receive the invoice from the vendor:\n<ul class=\"wp-block-list\">\n<li>Review invoice and email to ece-purchasing@ncsu.edu.<\/li>\n\n\n\n<li>Verify that the invoice is ready for payment.<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n\n\n\n<div class=\"wp-block-buttons alignwide is-horizontal is-content-justification-center is-layout-flex wp-container-core-buttons-is-layout-499968f5 wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link wp-element-button\" href=\"http:\/\/go.ncsu.edu\/ece-purchasing\">ECE PUrchasing system<\/a><\/div>\n<\/div>\n\n\n\n<p><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Important Reminders<\/strong>:<\/h3>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Verify email addresses when submitting a request<\/li>\n\n\n\n<li>Do not underestimate or leave shipping cost blank<\/li>\n\n\n\n<li>Grant access for any shared documents you upload to your purchase request. If we have to request access to your document\/spreadsheet this can delay processing.<\/li>\n\n\n\n<li>Backorders, Preorders, and Lead times\n<ul class=\"wp-block-list\">\n<li>Look out for out-of-stock items, backordered items, or items with an extended lead time. This can delay processing.<\/li>\n\n\n\n<li>Note, any backordered items in the comment section and if your order has an extended lead time.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Product options:\n<ul class=\"wp-block-list\">\n<li>If there are options for items (color, length, voltage, etc.) be sure to include this in your order request. If it is not provided, we will contact you to confirm. This can delay processing.<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n\n\n\n<p><\/p>\n\n\n\n<p><\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Centers:<\/h3>\n\n\n\n<p>Collaborations with ASSIST, FREEDM, Power America. Purchasing on FREEDM or ASSIST projects need to be placed by their purchasing agents:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>ASSIST Purchasing:<a href=\"http:\/\/go.ncsu.edu\/assistpurchasing\">&nbsp;http:\/\/go.ncsu.edu\/assistpurchasing<\/a><\/li>\n\n\n\n<li>FREEDM Purchasing:<a href=\"http:\/\/go.ncsu.edu\/ece-purchasing\">http:\/\/go.ncsu.edu\/ece-purchasing<\/a><\/li>\n<\/ul>\n\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Contact:&nbsp;ECE-Purchasing@ncsu.edu Attention: Purchasing Process: Important Reminders: Centers: Collaborations with ASSIST, FREEDM, Power America. Purchasing on FREEDM or ASSIST projects need to be placed by their&#8230;<\/p>\n","protected":false},"author":1829,"featured_media":0,"parent":55,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"templates\/page_loggedin.php","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-60","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/my.ece.ncsu.edu\/purchasing\/wp-json\/wp\/v2\/pages\/60","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/my.ece.ncsu.edu\/purchasing\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/my.ece.ncsu.edu\/purchasing\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/my.ece.ncsu.edu\/purchasing\/wp-json\/wp\/v2\/users\/1829"}],"replies":[{"embeddable":true,"href":"https:\/\/my.ece.ncsu.edu\/purchasing\/wp-json\/wp\/v2\/comments?post=60"}],"version-history":[{"count":27,"href":"https:\/\/my.ece.ncsu.edu\/purchasing\/wp-json\/wp\/v2\/pages\/60\/revisions"}],"predecessor-version":[{"id":556,"href":"https:\/\/my.ece.ncsu.edu\/purchasing\/wp-json\/wp\/v2\/pages\/60\/revisions\/556"}],"up":[{"embeddable":true,"href":"https:\/\/my.ece.ncsu.edu\/purchasing\/wp-json\/wp\/v2\/pages\/55"}],"wp:attachment":[{"href":"https:\/\/my.ece.ncsu.edu\/purchasing\/wp-json\/wp\/v2\/media?parent=60"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}