{"id":70,"date":"2018-08-18T23:11:20","date_gmt":"2018-08-19T03:11:20","guid":{"rendered":"https:\/\/research.ece.ncsu.edu\/myece\/administration\/?page_id=70"},"modified":"2021-06-28T12:59:35","modified_gmt":"2021-06-28T16:59:35","slug":"hiring-a-postdoc","status":"publish","type":"page","link":"https:\/\/my.ece.ncsu.edu\/hr\/hiring-a-postdoc\/","title":{"rendered":"Hiring a Postdoc"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">See the information below in order to request to hire a Postdoctoral Research Scholar for ECE. Once gathered, email all information below to Shannon Plummer-White, Human Resources Manager at <a rel=\"noreferrer noopener\" href=\"mailto:ece-hr-mgmt@ncsu.edu\" target=\"_blank\">ece-hr-mgmt@ncsu.edu<\/a>\u00a0.   <\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Please complete the attached Request form and sent to Shannon Plummer-White, Human Resources Manager at ece-hr-mgmt@ncsu.edu. <\/p>\n\n\n\n<div class=\"wp-block-file\"><a href=\"https:\/\/my.ece.ncsu.edu\/hr\/wp-content\/uploads\/sites\/9\/2021\/06\/Postdoc-Hiring-Template-w-Covid-questions.docx\"><strong>Postdoc Hiring Template w-Covid questions<\/strong><\/a><a href=\"https:\/\/my.ece.ncsu.edu\/hr\/wp-content\/uploads\/sites\/9\/2021\/06\/Postdoc-Hiring-Template-w-Covid-questions.docx\" class=\"wp-block-file__button\" download>Download<\/a><\/div>\n\n\n\n<p class=\"wp-block-paragraph\">The <a href=\"https:\/\/www.google.com\/url?q=https%3A%2F%2Fpolicies.ncsu.edu%2Fregulation%2Freg-10-10-08&amp;sa=D&amp;sntz=1&amp;usg=AFQjCNFDZwK0kLq33uhlQECimajTsBQfYw\">Postdoctoral Scholars Regulation (REG 10.10.8)<\/a> outlines the qualifications, procedures, titles, definitions, appointments, salary requirements, expectations, benefits, and other provisions that oversee postdoctoral scholars and their relationship to the university.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Definition of a Postdoctoral Research Scholar&nbsp;<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Adapted from the <a href=\"https:\/\/www.google.com\/url?q=https%3A%2F%2Fgrad.ncsu.edu%2Fwp-content%2Fuploads%2F2015%2F11%2FPostdocRpt.pdf&amp;sa=D&amp;sntz=1&amp;usg=AFQjCNGfNELAQNchY88k2CIQD8FnZJGAqA\">Association of American Universities Committee on Postdoctoral Education Report and Recommendations<\/a>:&nbsp;<\/p>\n\n\n\n<ol class=\"wp-block-list\"><li>The appointee was recently awarded a Ph.D. <strong>(no more than 5 years prior to appointment) or equivalent doctorate (e.g., Sc.D., M.D., DVM) <\/strong>in an appropriate field; and\u00a0<\/li><li>The appointment is temporary; and\u00a0<\/li><li>The appointment involves substantial research or scholarship; and\u00a0<\/li><li>The appointment is viewed as preparatory for a full-time academic and\/or research career; and\u00a0<\/li><li>The appointment is not part of a clinical training program; and\u00a0<\/li><li>The appointee works under the supervisor of a scholar or a department in a university or similar research institution (e.g., national laboratory, NIH, etc.); and\u00a0<\/li><li>The appointee is expected to submit for publication the results of his\/her research or scholarship conducted during the period of appointment, in consultation with his\/her mentor.\u00a0<\/li><\/ol>\n\n\n\n<h3 class=\"wp-block-heading\">Approvals Required:&nbsp;<\/h3>\n\n\n\n<ul class=\"wp-block-list\"><li>Department Approval&nbsp;<\/li><li>College Approval&nbsp;<\/li><li>NCSU Office of Postdoctoral Affairs&nbsp;<\/li><\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">All requests to hire a postdoc will need workspace approval. If the supervising PI is requesting a workspace in FREEDM, an email confirmation from Dr. Iqbal Husain is needed that there will be a workspace in FREEDM. If the supervising PI is requesting a workspace in EBII or MRC, an email confirmation from Dan Green (<a href=\"mailto:ecehelp@ncsu.edu\">ecehelp@ncsu.edu<\/a>) is needed that there will be a workspace.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Please note that FREEDM, ASSIST, and PowerAmerica mange their own hiring for a Postdoc. You would need to work with them directly. <\/p>\n\n\n\n<p class=\"wp-block-paragraph\">There are two ways to hire a Postdoc, which is <strong>(1)<\/strong> <strong>A candidate has already been identified <\/strong>and no recruitment is needed or <strong>(2) &nbsp;Actively recruiting<\/strong>.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Hiring Process for Pre-identified Postdoc Hire<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Documents Needed for Position Establishment &amp; Approval<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>Position Description:<\/strong> the supervising PI needs to develop a job description specific for the postdoctoral appointment<strong>.<\/strong> The supervising PI is encouraged to think about the particular needs and duties associated with the postdoctoral appointment including, but not limited to, research skills needed, areas of research expertise, management of students in the lab, etc.&nbsp;<\/li><li><strong>CV\/Resume of the applicant<\/strong>: The identified postdoc must have their Ph.D. or other equivalent doctorate AND they must have been awarded their doctorate no more than five (5) years prior to the appointment; applicants who have not successfully completed the requirements for their doctorate are not eligible for a postdoctoral appointment.&nbsp;<ul><li>HR will accept a letter of completion from the student&#8217;s graduate school outside of NC State. When the background check is initiated they reach out to the student and inform them of the letter that is required. The student would work with their current university to get the document.&nbsp;<\/li><li>With NC State graduates, this is only acceptable if the student has completed ALL requirements for their PhD degree and their dissertation approved.&nbsp;<\/li><\/ul><\/li><li><strong>VISA or work authorization<\/strong>: &nbsp;If the candidate is not a US citizen or permanent resident, contact the HR Manager to discuss or initiate any processes needed for visa or work authorization requirements.<\/li><li>Complete and sign the <a href=\"https:\/\/www.google.com\/url?q=https%3A%2F%2Fhr.ncsu.edu%2Fwp-content%2Fuploads%2F2016%2F08%2Fadachk.pdf&amp;sa=D&amp;sntz=1&amp;usg=AFQjCNHU6YGZkVk8OhmWfGlfTjMdVqjDHw\">ADAAA Checklist<\/a><\/li><li>Confirmation the supervising PI <strong>interviewed <\/strong>the candidate&nbsp;<ul><li>Provide date of interview&nbsp;<\/li><li>Provide type of interview (in person, Skype, etc.)&nbsp;<\/li><li>Provide begin and end time of interview&nbsp;<\/li><\/ul><\/li><li><strong>Reference checks<\/strong>: the supervising PI is responsible for verifying the validity of applicant employment information. At least two (2) professional reference letters will need to be submitted to the HR Manager. These letters cannot be sent by the applicant. They must be sent to the supervising PI or HR Manager directly from the reference provider.&nbsp;<\/li><li><strong>Length of the appointment<\/strong>: provide the expected length of appointment.&nbsp;<\/li><li><strong>Work Location Approval<\/strong>: Forward documentation showing a work location is approved for your Postdoc (Contact <a href=\"mailto:ecehelp@ncsu.edu\">ece-hr-mgmt@ncsu.edu<\/a> for MRC &amp; EBII and Dr. Iqbal Husain and Karen Autry for FREEDM).&nbsp;<\/li><\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">The job description should be given to the HR Manager so they can submit the action for approval. &nbsp;Once the job is approved, the HR Manager will notify the supervising PI they can make a formal offer to the candidate. Once the candidate accepts the offer, the HR Manager will prepare offer letter and send out all hiring documentation. &nbsp;Allow additional processing time if a VISA is needed.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Hiring a Postdoc through Recruitment<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\">Step 1. Approval of the Position Description&nbsp;<\/h3>\n\n\n\n<ul class=\"wp-block-list\"><li>Supervising PI needs to develop a job description specific for the postdoctoral appointment<a href=\"https:\/\/my.ece.ncsu.edu\/hr\/wp-content\/uploads\/sites\/9\/2021\/03\/items-needed-to-for-Postdoc-position.pdf\" data-type=\"URL\" data-id=\"https:\/\/my.ece.ncsu.edu\/hr\/wp-content\/uploads\/sites\/9\/2021\/03\/items-needed-to-for-Postdoc-position.pdf\"> items-needed-to-for-Postdoc-position <\/a>. The supervising PI is encouraged to think about the particular needs and duties associated with the postdoctoral appointment including, but not limited to, research skills needed, areas of research expertise, management of students in the lab, etc.<\/li><li>It needs to be noted in the job requirements that a Ph.D. or other equivalent doctorate is required AND that applicants must have been awarded their doctorate no more than five (5) years prior to the appointment; applicants who have not successfully completed the requirements for their doctorate are not eligible for a postdoctoral appointment.\u00a0<ul><li>HR will accept a letter of completion from the student&#8217;s graduate school outside of NC State. When the background check is initiated they reach out to the student and inform them of the letter that is required. The student would work with their current university to get the document.\u00a0<\/li><li>With NC State graduates, this is only acceptable if the student has completed ALL requirements for their PhD degree and their dissertation approved.\u00a0<\/li><\/ul><\/li><li>NOTE: If fluency in English is a requirement for the position, please include this as a required qualification in the job advertisement.\u00a0<\/li><li>The job description should be given to the HR Manager so they can submit the action in PeopleAdmin. Once the job is approved, OPA will post the job advertisement on NCSU\u2019s job website (jobs.ncsu.edu). The University has a contract with Monster.com and Inside HigherEd. If you would like to post your recruitment in these external publications, let the HR Manager know as they are free for you to use. If you would like to recruit in additional publications, costs of advertisements are approved by, and will be invoiced to the hiring department.\u00a0<\/li><li>The supervising PI should also complete and sign the <a href=\"https:\/\/www.google.com\/url?q=https%3A%2F%2Fhr.ncsu.edu%2Fwp-content%2Fuploads%2F2016%2F08%2Fadachk.pdf&amp;sa=D&amp;sntz=1&amp;usg=AFQjCNHU6YGZkVk8OhmWfGlfTjMdVqjDHw\">ADAAA Checklist<\/a>.\u00a0<\/li><li>Please send completed Request form and CV\/Resume to<strong> <\/strong><a rel=\"noreferrer noopener\" href=\"mailto:ece-hr-mgmt@ncsu.edu\" target=\"_blank\">ece-hr-mgmt@ncsu.edu<\/a>.<\/li><li><\/li><\/ul>\n\n\n\n<div class=\"wp-block-file\"><a href=\"https:\/\/my.ece.ncsu.edu\/hr\/wp-content\/uploads\/sites\/9\/2021\/06\/Postdoc-Hiring-Template-w-Covid-questions.docx\"><strong>Postdoc Hiring Template w-Covid questions<\/strong><\/a><a href=\"https:\/\/my.ece.ncsu.edu\/hr\/wp-content\/uploads\/sites\/9\/2021\/06\/Postdoc-Hiring-Template-w-Covid-questions.docx\" class=\"wp-block-file__button\" download>Download<\/a><\/div>\n\n\n\n<h3 class=\"wp-block-heading\">Step 2. Recruitment&nbsp;<\/h3>\n\n\n\n<ul class=\"wp-block-list\"><li>No formal search committees are required, but the supervising PI is welcome to use a search committee as a resource during the recruitment process.&nbsp;<\/li><li>Supervising PI should develop a standard list of interview questions for each candidate\u2019s interview. These questions are used to guide the interview, gather more information about the candidates, and assist with the selection of the best person for the postdoctoral appointment. It is important that the same questions are asked of all candidates in the interview pool, and that questions are legal and non-discriminatory.&nbsp;<\/li><li>The supervising PI and\/or search committee conducts interviews, either face-to-face, by phone, by Skype or by teleconferencing. <strong>PLEASE NOTE<\/strong>: It is extremely important for the supervising PI and\/or the search committee to conduct a question-and-answer interview prior to selecting the applicant.&nbsp;<\/li><\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Step 3. Approval of the Hiring Proposal&nbsp;<\/h3>\n\n\n\n<ul class=\"wp-block-list\"><li>Supervising PI selects the candidate that best meets the requirements of the postdoctoral appointment.&nbsp;<\/li><li>Reference checks are an important part of the selection process. Supervising PIs are responsible for verifying the validity of applicant employment information. Employment references must be checked prior to requesting Human Resources\u2019 approval on a new hire.&nbsp;<ul><li>At least two (2) professional reference letters will need to be submitted to the HR Manager. These letters cannot be sent by the applicant. They must be sent to the supervising PI or HR Manager directly from the reference provider.&nbsp;<\/li><\/ul><\/li><li>HR Manager submits the Hiring Proposal for approval.<\/li><li>Once Hiring Proposal is approved, the supervising PI makes an offer to the candidate&nbsp;<\/li><li>HR Manager will prepare offer letter and send out all hiring documentation. Allow additional processing time if a VISA is needed.<\/li><\/ul>\n","protected":false},"excerpt":{"rendered":"<p>See the information below in order to request to hire a Postdoctoral Research Scholar for ECE. Once gathered, email all information below to Shannon Plummer-White,&#8230;<\/p>\n","protected":false},"author":2,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"templates\/page_loggedin.php","meta":{"_acf_changed":false,"footnotes":""},"simple-restrict-permission":[],"class_list":["post-70","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/my.ece.ncsu.edu\/hr\/wp-json\/wp\/v2\/pages\/70","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/my.ece.ncsu.edu\/hr\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/my.ece.ncsu.edu\/hr\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/my.ece.ncsu.edu\/hr\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/my.ece.ncsu.edu\/hr\/wp-json\/wp\/v2\/comments?post=70"}],"version-history":[{"count":15,"href":"https:\/\/my.ece.ncsu.edu\/hr\/wp-json\/wp\/v2\/pages\/70\/revisions"}],"predecessor-version":[{"id":1495,"href":"https:\/\/my.ece.ncsu.edu\/hr\/wp-json\/wp\/v2\/pages\/70\/revisions\/1495"}],"wp:attachment":[{"href":"https:\/\/my.ece.ncsu.edu\/hr\/wp-json\/wp\/v2\/media?parent=70"}],"wp:term":[{"taxonomy":"simple-restrict-permission","embeddable":true,"href":"https:\/\/my.ece.ncsu.edu\/hr\/wp-json\/wp\/v2\/simple-restrict-permission?post=70"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}